Privacy policy

1. Definitions

Controller / We – DM Dots Sp. z o.o., with its registered office in Gałówek (55-330), Gałówek 37, Tax Identification Number (NIP) 9131633963, National Court Register (KRS) 0000995121.

Personal Data – information about an identified or identifiable natural person, identifiable by reference to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that person, including the device IP address, location data, online identifier and information collected through cookies and other similar technologies.

Policy – this Privacy Policy.

GDPR – Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC.

Service – the website operated by the Controller at https://behaviorai.eu.

User – any natural person visiting the Service or using the functionalities described in this Policy.

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2. Processing of Data in Connection with Use of the Service

In connection with the User's use of the Service, the Controller collects data to the extent necessary for the provision of each of the services offered, as well as information about the User's activity within the Service. The detailed rules and purposes of processing Personal Data collected during the User's use of the Service are described below.

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3. Purposes and Legal Bases for Processing Data in the Service

USE OF THE SERVICE

Personal data of all persons using the Service (including IP address or other identifiers and information collected through cookies or other similar technologies) are processed by the Controller:

  1. for the purpose of providing electronic services consisting in making content collected in the Service available to Users — the legal basis for processing is the necessity of processing for the performance of a contract (Art. 6(1)(b) GDPR);
  2. for analytical and statistical purposes — the legal basis for processing, consisting in analysing Users' activity and preferences in order to improve the functionalities used and services provided, is the consent given by the User via the cookie banner, in accordance with Section 5 below;
  3. for the purpose of actively collecting Users' opinions — the legal basis for processing is the legitimate interest of the Controller (Art. 6(1)(f) GDPR), consisting in the need to improve the quality of services provided;
  4. for the purpose of possible establishment, assertion or defence of claims — the legal basis for processing is the legitimate interest of the Controller (Art. 6(1)(f) GDPR), consisting in the protection of its rights.

The User's activity within the Service, including their Personal Data, is recorded in system logs (a specialised computer program used to store a chronological record containing information about events and actions relating to the IT system used by the Controller to provide its services). Information collected in the logs is processed primarily for purposes related to the provision of services. The Controller also processes it for technical and administrative purposes, for the purpose of ensuring the security of the IT system and managing that system — in this respect the legal basis for processing is the legitimate interest of the Controller (Art. 6(1)(f) GDPR).

In providing services through the Service, we or our trusted partners will process Personal Data provided by you directly or arising from your activity within the Service.

The list of our trusted partners, a description of the tools they use, and links to their privacy policies are available at the bottom of this document under address: https://behaviorai.eu/privacy-policy.

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CONTACT

The Administrator does not operate an electronic contact form. Users wishing to contact the Administrator should send an email to contact@behaviorai.eu. Personal data provided in such correspondence (including name, email address, and any other data voluntarily included by the User) will be processed by the Administrator for the purpose of handling the inquiry. The legal basis for processing is the legitimate interest of the Administrator (Art. 6(1)(f) GDPR) in responding to communications addressed to it.

The Administrator also operates a beta access sign-up form. Data collected through the beta sign-up form is processed solely for the purpose of managing beta programe participation and is not used as a contact channel.

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MARKETING

The Controller processes Users' Personal Data for the purpose of carrying out marketing activities. These may include sending emails containing offers or content which, in some cases, may include commercial information (newsletter service). The newsletter service is provided by the Controller to persons who have provided their email address for this purpose.

Personal data of such persons (including email address) are processed by the Controller:

  1. for the purpose of providing the newsletter dispatch service — the legal basis for processing is the legitimate interest of the Controller (Art. 6(1)(f) GDPR);
  2. for the purpose of providing the dispatch of information about the offers of the Controller's partners — the legal basis for processing is the consent given by the User by accepting the relevant checkbox to receive newsletters;
  3. for analytical and statistical purposes — the legal basis for processing, consisting in conducting statistical analyses of the effectiveness of our marketing activities, is the legitimate interest of the Controller (Art. 6(1)(f) GDPR) in improving our marketing communications;
  4. for the purpose of possible establishment, assertion or defence of claims — the legal basis for processing is the legitimate interest of the Controller (Art. 6(1)(f) GDPR), consisting in the protection of its rights.

Providing the above data is required by the Controller for the purpose of providing the marketing and newsletter service. Failure to provide such data prevents us from sending marketing communications to Users or providing the newsletter service.

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4. Cookies and Similar Technologies

Cookies are small text files installed on the device of a User browsing the Service. Cookies collect information that facilitates the use of the website — for example, by remembering the User's visits to the Service and the actions they have taken. A detailed description of the cookies used in the Service is available in the cookie management tool (link available in the footer of the Service under the name 'Cookie Settings'). A general description of the categories of tools used by us in the Service is set out below.

  1. STRICTLY NECESSARY COOKIES. The Controller uses so-called strictly necessary cookies primarily for the purpose of providing electronic services to the User and improving the quality of those services. Our use of strictly necessary cookies is essential for the proper functioning of the Service. These files are installed in particular for the purpose of remembering login sessions or completing forms, as well as for purposes related to the setting of privacy options.
  2. ANALYTICAL COOKIES. Analytical cookies enable us to check the number of visits and sources of traffic to our Service. They help us determine which pages are more and which are less popular, and to understand how users navigate the site. This allows us to analyse statistics and improve the performance of the Service. Information collected by these cookies is aggregated and is therefore not intended to establish your identity. If you do not allow these cookies, we will not know when you visited our website.
  3. FUNCTIONAL COOKIES. Functional cookies remember and adapt the Service to the User's choices, such as language preferences. If you do not allow these cookies, we will not be able to analyse your choices and adapt the Service accordingly.
  4. MARKETING COOKIES – ADVERTISING. Marketing and advertising cookies allow the display of advertising content to be tailored to your interests, not only within the Service but also outside it. They may be installed by advertising partners through our website. Based on information from these cookies and activity on other websites, your interest profile is built. Marketing and advertising cookies do not directly store your Personal Data but identify your internet browser and device. If you do not allow the use of these cookies, we will still be able to display advertisements to you, however they will not be tailored to your preferences.
  5. MARKETING COOKIES – SOCIAL MEDIA. Social media cookies are installed by our partners for the purpose of tailoring advertising content displayed to Users on their social media platforms. Information about the User from these cookies and from activity on other websites or social media platforms is used to build an interest profile, so that the content displayed is tailored to the User's needs. If you do not allow the use of these cookies, the Administrator will not be able to enable you to like and share the content of the Service on social media.

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5. Managing Cookie Settings

The use of cookies for the purpose of collecting data through them, including obtaining access to data stored on the User's device, requires your consent. Within the Service, the User's consent is obtained via the cookie banner. This consent may be withdrawn at any time in accordance with the rules described below.

Consent is not required in the case of strictly necessary cookies, the use of which is essential for the provision of the telecommunications service within the Service (data transmission for the purpose of displaying content).

In addition to giving consent to the installation of cookies via the cookie banner, you should maintain the appropriate browser settings that allow cookies originating from the Service to be stored on your end device.

Withdrawal of consent to the collection of cookies within the Service is possible via the cookie banner. You may return to the banner by clicking the button labelled "Manage Cookies", which is available on every sub-page of the Service.

Once the banner is displayed, you may withdraw your consent by clicking the "Manage Cookies" button. You should then toggle the slider next to the selected cookie category and press the "Save Settings and Close" button.

Withdrawal of consent to the use of cookies is also possible through your browser settings. Detailed information on this topic can be found at the links below:

The User may at any time verify the status of their current privacy settings for the browser they are using by means of the tools available at the links below:

Changing browser settings may limit the use of both strictly necessary and optional cookies. We advise, however, that this may significantly impair or prevent the use of the Service.

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6. Retention Period for Personal Data

As a general rule, data are processed for the duration of the provision of the service, until the withdrawal of the consent given, or until the lodging of an effective objection to the processing of data in cases where the legal basis for processing is the legitimate interest of the Controller.

The period of data processing may be extended where processing is necessary for the establishment, assertion or defence of any claims, and thereafter only in the event and to the extent required by applicable law. Upon expiry of the processing period, data are irreversibly deleted or anonymised.

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7. Rights Under the GDPR

You have the right to: access the content of your data and to request its rectification, erasure, restriction of processing, the right to data portability, and the right to lodge an objection to the processing of your data.

If you wish to exercise any of the rights set out above, please use the contact details provided in Section 9 below. We wish to emphasise that:

  1. You are not required to pay a fee for access to your Personal Data (or for exercising any other rights); however, we may charge a reasonable fee if your request is manifestly unfounded, repetitive or excessive. Alternatively, in such circumstances we may refuse to comply with the request;
  2. We may ask for additional information to help us confirm your identity and ensure the right of access to your Personal Data (or to exercise other rights). This is a security measure intended to ensure that Personal Data are not disclosed to any person who has no right to receive them. We may also contact you to request additional information in connection with your request in order to expedite our response;
  3. We endeavour to respond to all requests within one month. Occasionally this may take us longer than one month if the request is particularly complex. In such a case, we will notify you and keep you informed of the progress of the matter;
  4. In certain circumstances we may be required to limit the scope of the fulfilment of the rights of the data subject — for example, where a request is made for the erasure of data that must be retained for legal or regulatory reasons, or where fulfilment of the request may prejudice the Personal Data of another data subject.

You have the right at any time to lodge a complaint with the local supervisory authority. We encourage you to contact us in the first instance so that we may resolve any issues or queries.

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8. To Whom May We Transfer Your Personal Data?

Your Personal Data are transferred to entities providing services on our behalf, such as providers of IT systems and IT services, entities providing administrative support, and entities related to the Controller, including companies within the capital group, for the purpose of managing intra-group processes.

Where we disclose data to third parties, the data disclosed will be limited to those required by the third party in order to perform the required processing. In such cases, Personal Data are protected on the basis of Data Processing Agreements, which oblige external service providers to process Personal Data for specified purposes and in accordance with our instructions, to comply with the provisions of the GDPR, and to apply appropriate security measures to protect such data in accordance with our internal policies. All transfers outside the European Economic Area to countries which are not recognised by the European Commission as providing an adequate level of protection for Personal Data are secured by an agreement based on the Standard Contractual Clauses approved by the European Commission.

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9. Contact Details

The Controller may be contacted by email at contact@behaviorai.eu or by post at: DM Dots Sp. z o.o., Gałówek 37, 55-330 Gałówek, NIP 9131633963, KRS 0000995121.

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10. Amendments to the Privacy Policy

This Policy is reviewed on an ongoing basis and updated as necessary.

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List of Trusted Partners

Google
Purposes of processing: Personal data is processed in connection with communication with participants and the use of Google service functionalities, such as event scheduling, sending event invitations, and organizing surveys and forms in which the User expresses a willingness to participate. In addition, lists of event participants are processed when necessary for the organization and management of a given event, provided that the participant registers and gives consent. The legal basis for the processing of personal data by the Controller for this purpose is its legitimate interest (Article 6(1)(f) GDPR) in managing communication, promoting events, and ensuring the efficient organization of activities, as well as the User’s freely given consent where required.
Partner’s privacy policy: https://policies.google.com/privacy?hl=pl
Partner’s website: https://google.com

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YouTube
Purposes of processing: Processing solely in connection with running the profile, including informing Users about the Controller’s activities and promoting various events, services, and products, as well as communicating with users through functionalities available on social media platforms. The legal basis for the processing of personal data by the Controller for this purpose is its legitimate interest (Article 6(1)(f) GDPR) consisting of promoting its own brand and building and maintaining a community around the brand.
Partner’s privacy policy: https://policies.google.com/privacy
Partner’s website: https://policies.google.com/

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LinkedIn
Purposes of processing: Processing solely in connection with running the profile, including informing Users about the Controller’s activities and promoting various events, services, and products, as well as communicating with users through functionalities available on social media platforms. The legal basis for the processing of personal data by the Controller for this purpose is its legitimate interest (Article 6(1)(f) GDPR) consisting of promoting its own brand and building and maintaining a community around the brand.
Partner’s privacy policy: https://www.linkedin.com/legal/privacy-policy
Partner’s website: https://www.linkedin.com/

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Meta – Instagram
Purposes of processing: Processing solely in connection with running the profile, including informing Users about the Controller’s activities and promoting various events, services, and products, as well as communicating with users through functionalities available on social media platforms. The legal basis for the processing of personal data by the Controller for this purpose is its legitimate interest (Article 6(1)(f) GDPR) consisting of promoting its own brand and building and maintaining a community around the brand.
Partner’s privacy policy: https://privacycenter.instagram.com/
Partner’s website: https://www.instagram.com/

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MailerLite
Purposes of processing: Processing solely for the purpose of informing Users about the Controller’s activities and promoting various events, services, and products, as well as communicating with users. The legal basis for the processing of personal data by the Controller for this purpose is its legitimate interest (Article 6(1)(f) GDPR) consisting of promoting its own brand and building and maintaining a community around the brand.
Partner’s privacy policy: https://www.mailerlite.com/pl/legal/privacy-policy
Partner’s website: https://www.mailerlite.com/pl

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MemberStack
Purposes of processing: Processing solely for the purpose of informing Users about the Controller’s activities and promoting various events, services, and products, as well as communicating with users. The legal basis for the processing of personal data by the Controller for this purpose is its legitimate interest (Article 6(1)(f) GDPR) consisting of promoting its own brand and building and maintaining a community around the brand.
Partner’s privacy policy: https://docs.memberstack.com/hc/en-us/articles/11419812024347-Privacy-Policy
Partner’s website: https://www.memberstack.com/

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